Webster Co., KY 4 Day Week Report

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4 Day Week Report

Rationale - Four Day School Week
Budget Cuts – Both State/Local Revenue
Two State funding reductions had occurred during the 02-03 school year
Additional State funding shortfall was projected for the 03-04 school year
Continue the level of academic/extra-curricular programs vs. cuts in core areas/extra-curricular programs
Four Day School Planning, Process And Research
Stakeholders brainstormed/discussed possible options to address the budget shortfall
Four day week was discussed with advantages/disadvantages being charted
Prepared sample school calendar for KDE input and review
Consulted National School Boards Association for a list of schools currently utilizing this model Found that East Grand Schools in Colorado was the most similar school district to Webster County Schools and has implemented this model since 1982 successfully
Specific district level administrators were contacted to obtain information about issues, advantages, disadvantages, and other considerations about the four day week
In February of 2003 the Superintendent presented budget information comparing five day vs. four day week and the administration was given approval to continue the process
Findings were then presented to stakeholder groups which included: board members, calendar committee, certified and classified staff, administrators, and students
A draft calendar was developed and presented to community groups
Developed child supervision initiatives – Child Watch Program. Trained high school students in CPR/First Aid and child supervision curriculum, worked with FRYSC & YES Centers
Ministerial Associations considered student programs for Mondays for parents that would be interested
District food service staff obtained State approval for the “Summer Feeding Program” model on Mondays for students participating in community programs
Consulted with Employee Retirement Agency to address full-time employee benefits and requirements
District administrators met with State finance representatives to review proposed budget issues, costs, savings, salary issues, etc.
Determined that calendar would be Tuesday through Friday based on analysis of past attendance history
In May of 2003 the Four Day School Calendar was approved
Student Achievement Advantages
Continue all current academic/extra-curricular programs;
Provide quality ongoing professional development;
Structured Planning Mondays for all staff which included collaborative and individual time; Reduction of teacher and student absenteeism;
Longer instructional time blocks for students;
Improved student and teacher morale;
Decrease in disciplinary infractions;
Family time would increase;
Tutoring programs for at-risk learners (ESL);
Community sponsored youth clubs/groups meetings: 4-H, Boy/Girls Scouts, etc.;
Area medical cooperation giving appointment priority to Webster County families; Student employment opportunities;
Positive publicity for Webster County Schools;
Identified Economic Savings
Transportation Costs;
Operational Costs;
Substitute teachers for professional development activities within school day; Substitute teacher utilization for absences;
Contract revisions for classified employees;
Work schedules/job functions for classified staff adjusted;

Four Day Week Challenges

4 Day Week Main 4 Day Week Videos

Options for child supervision; New paradigm for public school in KY; Sustained student achievements; Academic rigor throughout entire school day; Classified contract adjustments; Support staff morale; Marketing the new calendar; Kentucky Area Technology Center program viability; State Law Compliance Students will receive a minimum of 1050 hours of instruction (702 KAR 7:125); Students will receive a minimum of 6.0 hours of instruction per day; Teachers are contracted for 185 school days; Students receive 1067 instructional hours; Students receive avg. of 6.5 hours of instruction per day (30 minutes additional minutes) – 163 instructional days; Teacher contracts are for 185 days – includes mandatory planning Mondays; Regular, full-time non-certified employee – requires minimum of (80) hours per school month and minimum of 180 days. (KRS 158.070, 060, and 702 KAR 1:035) All full-time non-certified employees signed contracts that met state requirements and provided full health insurance benefits; Teacher Planning Mondays Structured planning activities from 8-12; Schedule includes faculty meetings; collaborative planning; committee meetings/individual planning; Part of 185 day contract; District Teacher Leader Team established; Two hours on three separate Mondays – Teacher Leaders provide research-based instructional strategies training for all teachers in the district; Reductions/Eliminations - 2003-2004 Payroll Clerk -24,000.00 Receptionist - 10,000.00 Co-Op Student - 3,000.00 Eliminated Extended Days from High School Teaching Staff (AG Excluded) Reduced Guidance/Library Days Reduced Extended Days for Administrators - 20,000.00 Reduced Middle School Academic/Athletic Program - 10,000.00 Reduced Academic/ Athletic Supplements - 25,000.00 Reduced Extra-Curricular Allotment for Transportation - 25,400.00 Eliminated Bus Routes - 50,000.00 Actual Savings as of June 2004 Certified Subs - 24,411.36 Classified Subs - 10,559.09 Overtime - 3,497.01 Classified In Addition To - 1,664.19 Extra Curricular Bus Trips (Salary/Fuel) Includes Charter Bus 7,500.00 36 Non-Transport Student Days (Includes Drivers, Monitors, Fuel) - 52,020.00 Workman’s Comp For 02-03 paid 98,655.00, for 03-04 paid 75,596.30, 23,058.70 Workman’s Compensation Bid For 2003-2004 Bid #1 75,596.30 Bid #2 121,415.70 Bid #3 140,044.00 Bid #4 170,580.00 Utilities (12,837.32) More Water 2,605.29 Savings Gas 9,344.83 Increase Electricity 6,097.78 Increase Reduced Technology Escrow 8,761.00 Reduced Mt./Repair Expenses 35,000.00 Final $$$$$$$$$$$$ Reductions & Eliminations - 167,400.00 Savings as of June - 153,634.03 Total Savings - 321,034.03 Bell Time/Instructional Time Clay School

School Begins – 7:50

School Begins – 7:50

School Ends – 3:25 Time Spent at School Instructional Time – Dixon School School Begins – 8:00 School Ends – 3:20 Time Spent at School Instructional Time – Sebree School School Begins – 7:45 School Ends – 3:15 Time Spent at School Instructional Time – Slaughters School – 7 hrs 35 minutes 6 hrs 40 minutes – 7 hrs 20 minutes 6 hrs 35 minutes – 7 hrs 30 minutes 6 hrs 45 minutes School Begins – 7:50 School Ends – 3:25 Time Spent at School – 7 hrs 35 minutes Instructional Time – 6 hrs 45 minutes Webster County High School School Begins – 7:52 School Ends – 3:05 Time Spent at School – 7 hrs 13 minutes Instructional Time – 6 hrs 40 minutes District Average Instructional Time Take the school with least amount of instructional time 6 hours 35 minutes x by 163 instructional days = 1067 Total hours Traditional Calendar – 6 hours of instruction per day x 175 days = 1050 Total hours Bus Driver Salary Based On 4 Day Week Example 1 – Bus Driver – Regular Route 163 Instructional days x 6 hours per day = 978 Hours (Instructional) 4 Holidays x 6 hours per day 13 days x 2 hours per day (To fulfill contract days) Total Contract 180 days Instructional Assistants Salary Schedule 175 Instructional Days x 6 hours per day = 1050 hours 4 Holidays x 6 hours per day = 24 hours 2 Training Days x 6 hours per day = 12 hours 1086 Total hours x $7.68 hourly rate = $8340.00 Custodial Salary Schedule Based On 4 Day Week Example 2 – 7 Hour Custodian 163 Instructional days x 7 hours per day = 1141 Hours (Instructional) 6 Holidays x 7 hours per day 91 days x 6.5 hours per day = 591.5 hours (Days that students are not in school 7 hour custodians work 6.5 hours) Total Contract 260 days Classified Salary Schedule Based On Traditional Calendar 175 Instructional Days x 7 hours per day = 1225 hours 6 Holidays x 7 hours per day = 42 hours 79 days x 7 hours per day = 553 hours 1820 Total hours x $7.68 hourly rate = $13,977.60 Feedback - Staff & Community Next year consider having the 5-day weeks the first part of the semester. After summer, students and staff are ready to come back to school. Staff and students have used the Mondays for appointments, therefore; attendance is better through the week. No one seems to mind the few extra minutes that they come early or the 25 minutes that they stay late in the afternoon. The time adds up quickly and the days pass relatively fast. Staff says that discipline is much better. Staff enjoys the PD time on Monday for planning and working on team strategies. Academic/Athletic Coaches benefit from having students come in on Monday’s after 12:30 to receive extra practice time.

extra practice time.

Classified staff actually gets more work done on Mondays with little or no staff and no students. Students like the opportunity to work on Mondays for extra spending money. The community also benefits.
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